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Accommodation

GUARANT International (further referred to also as the Congress Secretariat) has been appointed the official hotel accommodation agent and will gladly handle all related arrangements.

GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone/email with “discounted congress rates” and try to obtain your personal data including credit card details.

List of hotels

Hotel Price in EUR
SGL/DBL
Distance to
the Alfândega Congress Centre
Headquarter Hotels
Vila Galé Porto Ribeira ☆☆☆☆ 146 / 164 9 minutes by walk
Eurostars Porto Douro ☆☆☆☆ 172 / 184 8 minutes by public transport / 19 minutes by walk
Other hotels within easy distance to the Alfândega Congress Centre
Exe Almada Porto ☆☆☆☆ 167 / 179 20 minutes by walk
Portus Cale ☆☆☆☆ 122 / 134 20 minutes by public transport
Legendary Porto Hotel ☆☆☆ 134 / 136 20 minutes by walk / 15 minutes by public transport

All rates quoted are per room per night including breakfast and VAT and city tax.  Should VAT or city tax change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Please note that price of accommodation is not included in the registration fees.

Group reservations

Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Congress Secretariat at congress@euroespa.com.

Individual reservations

To make a hotel reservation, it is necessary to fill in the Online Accommodation Form, which is the part of the Online Registration Form. Your password is the same for both online forms.

Reservations will be processed on a “first come, first-served” basis. We recommend that you book your accommodation as soon as possible.  We recommend booking your accommodation by June 2020.

A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be con­firmed in writing by e-mail.  The full payment must be received on or before a payment due date, otherwise the reservation will be automatically cancelled.

Any change or cancellation of the hotel reservation must be sent in writing at congress@euroespa.com. Do not contact hotels directly.

Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorisation or paying deposit.

Cancellation conditions

The following cancellation conditions apply to the cancellation, reduction, shortening and no show of a hotel reservation.

Cancellations received Cancellation fee
before 17 July 2020: full refund, handling fee of 30 EUR will be deducted
18 July – 17 May 2020: 25% cancellation fee per each cancelled night
18 May – 16 September 2020: 50% cancellation fee per each cancelled night
from 17 September 2020 incl. a no show: 100% cancellation fee per each cancelled night

In case of a no show, the room will be kept for the guest until 12:00 (noon) of the day following the date of expected arrival; after that the room will be released.

Methods of payment

Accommodation fees must be paid in EUR by one of the following methods:

1. Credit or Debit Card

For credit or debit card payments, please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard, Visa and Diners Club.

2. Bank Transfer

The bank details including the 10-digit variable symbol will be automatically sent to your email address after submitting the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.

Please note that bank transfer payments will only be accepted by 17 July 2020. After this date, only payments by credit/debit cards will be accepted using the Online Payment System.

All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.

© 2020 GUARANT International spol. s r. o.